Free Construction Invoice Template
Built for contractors and construction companies. Track labor hours, materials, subcontractor fees, and project milestones in one professional invoice.
What to Include in a Construction Invoice
A professional construction invoice should contain the following information to ensure timely payment and legal compliance:
- 1Your contractor/company name, license number, and contact info
- 2Client name and property/project address
- 3Project name and contract reference number
- 4Work period covered by this invoice
- 5Labor costs: hours worked × hourly rate per trade
- 6Materials: itemized list with quantities, unit costs, and totals
- 7Subcontractor fees if applicable
- 8Percentage of project completion (for progress billing)
- 9Retention amount held back if applicable
Construction Invoicing Tips
- →Use progress billing (percentage complete) for large multi-month projects
- →Keep detailed time logs for each trade — clients may request documentation
- →Separate labor from materials clearly to match your contract breakdown
- →Note the retention percentage on invoices if part of your contract
- →Always reference your original contract or estimate number on the invoice
Create Your Construction Invoice in 2 Minutes
Magic Invoice is 100% free — no account, no subscription. Fill in your details, add your services, and export a professional PDF instantly.
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Frequently Asked Questions
How do construction contractors invoice clients?
Construction contractors typically use either milestone billing (invoice at project phases like foundation, framing, completion) or progress billing (invoice for percentage of work completed monthly). Both methods can be done easily with Magic Invoice.
What is a construction progress invoice?
A progress invoice bills for the percentage of work completed to date. For example, if a project is 40% complete, you invoice for 40% of the total contract value. This is standard practice for projects lasting more than a few weeks.
How do I invoice for materials in a construction project?
List each material as a separate line item with quantity, unit cost, and total. Group materials by category (lumber, concrete, fixtures, etc.) for clarity. You can also add a separate materials markup percentage as its own line item.
What is construction invoice retention?
Retention (or retainage) is a percentage of each invoice (typically 5-10%) withheld by the client until project completion. List the gross invoice amount, then deduct the retention amount to show the net payment due on each invoice.