Free Video Production Invoice Template
Professional invoices for videographers and video production companies. Bill for pre-production, shoot days, editing, motion graphics, and licensing.
What to Include in a Video Production Invoice
A professional video production invoice should contain the following information to ensure timely payment and legal compliance:
- 1Your production company name and contact details
- 2Client company name and project contact
- 3Project name and brief reference
- 4Pre-production: concept, scripting, storyboarding (hours × rate)
- 5Production: shoot day(s) at your day rate, including crew and equipment
- 6Post-production: editing hours, color grading, audio mixing, motion graphics
- 7Raw footage storage and delivery format (hard drive, cloud link)
- 8Usage rights and licensing (broadcast, online, in perpetuity)
Video Production Invoicing Tips
- →Invoice pre-production, production, and post-production as separate phases
- →Require a 50% deposit before shoot day — never shoot without a booking fee
- →Specify usage rights explicitly — broadcast rights cost more than social media rights
- →List equipment rental and crew as separate line items for transparency
- →Include a revision policy for post-production (e.g., 2 rounds of revisions included)
Create Your Video Production Invoice in 2 Minutes
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Frequently Asked Questions
How do videographers invoice for projects?
Videographers typically invoice in stages: 50% deposit upfront, with the remaining 50% due upon delivery of the final video. For large productions, add a mid-production milestone invoice. Always specify licensing rights and deliver invoices as PDF.
How do I invoice for video editing services?
Invoice for editing by the hour or as a flat fee for the project. List editing hours × your rate, or describe the deliverable (e.g., "3-minute promo video, 2 revision rounds"). Add motion graphics, color grading, and audio mixing as separate line items.
What usage rights should be on a video invoice?
Specify the scope of usage rights granted: platform (YouTube, broadcast, social media), territory (worldwide, US only), and duration (1 year, in perpetuity). Broader rights command higher fees. License terms should match what you agreed in the contract.