Free Translation Invoice Template
Professional invoices for translators and interpreters. Bill per source word, per page, or per hour for translation, localization, and interpretation services.
What to Include in a Translation Invoice
A professional translation invoice should contain the following information to ensure timely payment and legal compliance:
- 1Your translation agency or freelancer name
- 2Client company name and billing contact
- 3Language pair: e.g., English → German
- 4Document name(s) and word count (source words)
- 5Rate per source word or per page
- 6Specialization surcharge if applicable (legal, medical, technical)
- 7Proofreading/editing as separate line item if included
- 8CAT tool or memory discount if applied
Translation Invoicing Tips
- →Invoice in the client's currency to remove friction — Magic Invoice supports 100+ currencies
- →Track source word counts precisely — use the exact count from the CAT tool or file
- →Apply a minimum charge for very short documents (e.g., 250-word minimum)
- →Offer a discount for repetitions/fuzzy matches if using translation memory
- →Net 30 is standard for translation agencies; Net 14 for direct clients
Create Your Translation Invoice in 2 Minutes
Magic Invoice is 100% free — no account, no subscription. Fill in your details, add your services, and export a professional PDF instantly.
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Frequently Asked Questions
How do translators invoice for services?
Translators typically invoice per source word, per page (250 words/page is standard), or per hour for interpretation. Project rates work for complex localization projects. Always base your invoice on the agreed rate from the translation brief or PO.
What is a standard translation rate per word?
Translation rates vary by language pair and specialization: general translation runs $0.07-0.15 per source word; legal/medical/technical translation runs $0.12-0.25+. Rare language pairs and certified translations command higher rates.
Should I include a minimum charge on translation invoices?
Yes — most translators apply a minimum charge (typically $50-100) for short projects under 200-300 words. This covers the administrative overhead and should be stated clearly in your rate card and referenced on the invoice.