Free Personal Trainer Invoice Template
Professional invoices for personal trainers and fitness coaches. Bill for personal training sessions, group classes, nutrition plans, and online coaching packages.
What to Include in a Personal Training Invoice
A professional personal training invoice should contain the following information to ensure timely payment and legal compliance:
- 1Your name and personal training certification
- 2Client name
- 3Training period (dates of sessions covered)
- 4Session type: 1-on-1 PT, group session, online coaching
- 5Number of sessions and per-session rate, or package price
- 6Add-ons: nutrition consultation, meal planning, program design
- 7Gym or studio rental fee pass-through if applicable
- 8Package expiry date if selling session bundles
Personal Training Invoicing Tips
- →Sell training in packages (e.g., 10-session packs) and invoice upfront for cash flow
- →Track sessions with a session log and share it with your invoice as backup
- →Add a no-show/late cancellation fee policy on every invoice
- →For online clients, note the delivery platform (app, Trainerize, etc.)
- →Invoice at the start of each month for ongoing clients
Create Your Personal Training Invoice in 2 Minutes
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Frequently Asked Questions
How do personal trainers invoice clients?
Personal trainers typically sell session packages and invoice upfront (e.g., 10 sessions for $500). For ongoing monthly clients, invoice at the start of the month. Magic Invoice lets you create either type in under 2 minutes.
How do I invoice for online personal training?
Invoice the same way as in-person training — just note "Online Personal Training" or the platform name in the service description. Include what's delivered: workout programs, check-in calls, nutrition guidance, and app access.
Can I add a cancellation fee to my personal training invoice?
Yes — if a client cancels within your stated cancellation window (e.g., 24 hours), add the cancellation fee as a line item on their next invoice with a brief note explaining the charge. Having this policy in writing (on your initial agreement and on invoices) protects you.